Office Manager Polestar HQ

Polestar Performance AB

Manager

Plats: Göteborg

• Omfattning: Heltid
• Anställningsform: Tills vidare
• Omfattning: 100%

Jobbinformation

• Antal lediga tjänster: 1
• Publicerad: 2025-04-09
• Sista ansökningsdag: 2025-04-23

Om tjänsten

The Opportunity

The Office Manager plays a key role in ensuring a seamless and efficient workplace experience at Polestar HQ. This role is responsible for front desk management, office administration, and facility coordination, serving as the primary contact for employees, visitors, and service providers. The position requires a service-minded, proactive, and solution-oriented individual who thrives in a fast-paced, high-performance environment.

The Office Manager reports to Head of Real Estate and works closely with Global Real Estate & Facility Management Team. This is a full-time, on-site position based in Gothenburg, Sweden, with working hours Monday – Friday, 07:00-16:00. The role requires the ability to work during the standard summer vacation to keep HQ open and occasionally on weekends if events are scheduled.

Key Responsibilities

Front Desk & Office Management

• Serve as the primary contact for visitors, clients, suppliers and employees ensuring a welcoming and professional office environment. Very important with high social skills since the position is often the first interaction face to face with the company
• Manage reception and visitor services, including security access and parking registrations.
• Maintain a clean, organized, and fully functional office space.
• Oversee office supplies and food orders, ensuring timely replenishment and budget adherence.
• Handle mail, packages, and deliveries, ensuring accurate tracking and distribution, with particular attention to important mail such as debt collection notices (inkasso). There for Swedish is a key skill for this position.
• Coordinate and support internal projects, office moves, and relocation initiatives.
• Perform regular walkthroughs of the building multiple times per day to ensure office upkeep and functionality.
• Physically handle and transport items, including moving pallets up to 600kg with appropriate tools.

Administration & Compliance

• Implement and maintain office procedures, documentation, and administrative systems to ensure efficiency.
• Ensure health and safety policies are up to date and serve as a safety officer if required.
• Act as an information hub for employees, assisting with queries and internal communications.
• Support pre-boarding and off-boarding of employees, including access card management and workspace allocation.

Vendor & Service Provider Management

• Manage relationships with cleaning, catering, security, and other facility-related service providers.
• Ensure all vendor agreements meet service expectations, and process invoices on time.
• Collaborate with other office managers across Polestar locations to ensure consistency and best practices.

Qualifications & Skills

• Experience: Proven background in office management, hospitality, customer service, or facility coordination.
• Problem-Solving: A proactive, service-minded problem solver who takes initiative. Every day contains unexpected events that must be managed on the fly
• Communication: Excellent interpersonal and communication skills, both written and verbal.
• Language Skills: Fluency in Swedish is mandatory, along with English (both written and spoken). Additional languages are a bonus.
• Technical Proficiency: Comfortable using Microsoft Office, and experience with security systems (e.g., BARS, ARX) is an advantage.
• Physical Capability: Ability to carry and transport items, including moving pallets up to 600kg using proper equipment.
• Adaptability: Ability to work in a fast-paced, international environment, prioritize tasks effectively, and be flexible with working hours during events.

Additional Information

• Work Schedule: Monday – Friday, 07:00-16:00, with occasional weekend work for events.
• Employment Type: Full-time, on-site.

The Process

If you are interested in joining Polestar, don't wait with submitting your application. We apply a continuous selection process and the job post will be open until the position is filled.

Postadress

Arbetsgivare

Polestar Performance AB

• Organisationsnummer: 5566533096
• Hemsida: www.polestar.com

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